how do i fix overlap error in pivot table

Simply place this code in the Worksheet Code Page in the Visual Basic editor as shown below.  You will need to add the code on every sheet that has pivot tables. Generally, i advise all pivot tables to go on their own worksheet. Best learning resource for DAX with Excel 2016. Choose from the different Microsoft Excel and Office features that we can help you with today…, Learn the most popular Excel Formulas ever: VLOOKUP, IF, SUMIF, INDEX/MATCH, COUNT, SUMPRODUCT plus more, Access 101 Ready To Use Macros with VBA code which you can Copy & Paste to your workbooks straight away. Workbooks.Add ‘ create a new workbook In Create Pivot Table dialog box, check Table or Range selection to ensure that no blank tables are selected besides the data table Check the contents of the heading cell in the formulae bar. If a pivot table's source data is set up incorrectly, it will be difficult to build a flexible pivot table. sMsg = sMsg & vbNewLine & vbNewLine Range(“B1”).Formula = “Conflict:” Dim pt As PivotTable Range(“A1”).CurrentRegion.EntireColumn.AutoFit *** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***, STEP 1: Let us see the error in action. Matt shares lots of free content on this website every week.  Subscribe to the newsletter and you will receive an update whenever a new article is posted. Then I switched to the Power Pivot window and selected “Refresh All”. After the refresh, this is what I was in my worksheet. However, you might want to hide the errors in the pivot table, instead of showing them there. Range(“E” & r).Formula = varItems(4) You are able to fix the overlapping Pivot Tables! Hit CTRL+A to select our live data cells; Insert Tab; Tables Group then choose Pivot Table; Select to place the Pivot Table on the existing sheet or a new one; We now can easily work out the … Be the first one to write one. If .Left + .Width = objRange1.Left Then End If sMsg = “The following PivotTable(s) are overlapping something: ” Pivot tables grow and shrink when the data is refreshed. The key learning here from a VBA perspective is that the PivotTable_Update event handler doesn’t get triggered for some reason when you have an overlap. AdjacentRanges = False Conclusion. http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. End If Sure thing. There are 4 pivot tables in the above workbook.  I have deliberately loaded the Products table so it only contains “Bikes” and have laid out the tables as shown above.  Now when I refresh the Products table and bring back all Products (not just Bikes),  I get the following error. AdjacentRanges = True This goes in a standard code module, and is the routine you run when you want to find overlapping PivotTables. The macro below shows how you can use the functions above. Very clever. Excel Pivot Table corruption may occur due to any unexpected errors or reasons. Quickly transform your data (without VLOOKUP) into awesome reports! Relationships in Power BI and Power Pivot. Hi, great help here to find the source but how do I correct the problem. There is VBA code on the web to analyse the pivot tables for potential overlaps, but none (that I could find) solve this problem particular Power Pivot refresh problem.  Why?  Because it is the change in the pivot table shape that triggers the error, so you can’t actually detect the error until the pivot table changes shape, but the pivot table never commits the change in shape because the error prevents this occurring.  So what to do? To create a Pivot Table report, you must use data that is organized as a list with labeled columns. In my mind this is basic functionality that just needs to exist in excel. You can find it at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. End If Whoops, code revision needed. Next i They have a large Power Pivot Excel workbook with lots of Pivot Tables. If you are changing the name of a Pivot Table field, you must type a new name for the field.” Instead of writing to the range, I’d put something like this in a standard code module: …and this goes in the ThisWorkbook module: Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) In Microsoft Excel 2010, I don't want to see errors in the pivot table. If objRange2 Is Nothing Then Exit Function, If Not Application.Intersect(objRange1, objRange2) Is Nothing Then End Function, Function OverlappingRanges(objRange1 As Range, objRange2 As Range) As Boolean Go to PivotTable Tools > Analyze > Actions > Move PivotTable. GetPivotTableConflicts.Add Array(strName, “Intersecting”, _ If you just hit Refresh All from Excel, the PivotTable_Update event only gets called once for each PivotTable. A client contacted me recently and asked me to solve a problem for them.  They have a large Power Pivot Excel workbook with lots of Pivot Tables.  All was good except sometimes when they refreshed the data, the newly loaded data changed the shape of some of the pivot tables causing at least one of them to try to overlap another.  Take the following example. Range(“A2”).Select Dim sMsg As String, ThisWorkbook.RefreshAll You really helped me sort out a Pivot table overlap issue and now I’ve saved your code as a module to use in the future again, if need be. Application.StatusBar = “Checking PivotTable conflicts in ” & strName & “…” MsgBox sMsg If dic.Count > 0 Then Thanks, as always, Matt! In our example, we selected cell G5 and click OK. There is an option to not “Show items with data” in the Field Settings under Layout & Print, but that would not hide the columns in this case because the field still has data for some of the rows. End Function, Function AdjacentRanges(objRange1 As Range, objRange2 As Range) As Boolean Your email address will not be published. Which is handy, because it gives you a convenient way to find the culprit. Create a pivot table from the table, and check the box to Add to Data Model End Sub, It’s a good approach, but I have a question. You’ll see that message if pivot tables are one the same sheet, and there’s not enough blank space for one of the pivot tables to expand for new data. But when I do the refresh, I get a message saying "There is already data in [Workbook].Worksheet. Bug, maybe? For Each ws In .Worksheets End If Matt brings his 35 year career expertise in business and data analytics directly to you with his high quality Power BI training courses and consulting. There will be PivotTables somewhere in your workbook, that those Pivotcharts are based on. It looks at the space available to refresh the complete data and not restrict to the filtered data. Instead of seeing empty cells, you may see the words “blank” being reported in a Pivot Table. In this short video, we look at 10 common pivot table problems + 10 easy fixes. All rights reserved. If coll Is Nothing Then If you'd like to reproduce this pivot table refresh error, with Data Model data, you can follow these steps. That sounds like a good idea, and a job for Jeff Weir! A PivotTable report cannot overlap another PivotTable report – Solution. For our example, we have added 2015 data to our data source, which will cause the first Pivot Table to overlap with the second Pivot Table. Simply click in the cell that contains that Pivot Table you are looking for as shown in 1 below. I suggest you use the code I posted at at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/ to find them. Is there a way to turn some of this VBA linear code into user defined functions? Global dic As Object But most of the times, the overlap hapens when you opened the report, and refresh already the first time, so you won’t have the change to generate the order pattern…. If objRange1 Is Nothing Then Exit Function Next ws 50 Things You Can Do With Excel Pivot Table, CLICK HERE TO SEARCH OVER 300 EXCEL TUTORIALS. Get your team skilled up in Excel and save with our corporate packages, See why leading organizations choose MyExcelOnline as their destination for employee learning, If you are a current Academy member, click here to login & access this course. You can simply select Move PivotTable and you can move your Excel Pivot Table very quickly to make more space! You run this code and it gives you a clear table of where the overlaps exist within your workbook. The Pivot Table data is fine, but I want it to display alongside the source data. If you need to improve your knowledge of pivot tables and other advanced Excel features it could be of great value to you. Hi Json, One straight thing that I can makeout is when the pivot table is refreshed, it does not consider only the filtered data. If AdjacentRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then With pivot tables, it's often the little things that are frustrating...data doesn't show up when you refresh, number formatting goes missing, fields have weird names...things like that. End Sub. Get our Free Weekly Excel lesson plans that cover the must know Excel features and tips to make you better at Excel! .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) Range(“C” & r).Formula = varItems(2) I don’t believe there is a way to do that within the pivot table settings. Set dic = CreateObject(“Scripting.Dictionary”) How To Prevent Tables from Overlapping I have one on top of the other, so as I add more rows to the top one they will eventually overlap with the bottom one. Which is messy. Excel does not insert rows when it draws a pivot table. Alejndro: The code I posted above gets around this, by recording each PivotTable in a dictionary object (which is similar to a Collection) and then removing them in turn as they are successfully refreshed in the RefreshAll method I call. Range(“C1”).Formula = “PivotTable1:” The pivot table you clicked refresh on may not be the one that's causing the trouble. Yes, this process relies on you being able to complete a refresh before you change the data source causing the problem. The next thing I did was to select a cell in my workbook (shown in red below). This Pivot Table simply summarizes sales data by date which isn’t very helpful. Who Needs Power Pivot, Power Query and Power BI Anyway? If OverlappingRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then I have a number of charts (no real pivots) which are causing the problem. Required fields are marked *. Try Excel Pivot Table Date Grouping!! You are able to fix the overlapping Pivot Tables! With ws .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ We can go ahead and create a quick and simple Pivot Table. In that way, there are no overlapping issues. Matt shares lots of free content on this website every week. Any PivotTables still in the dictionary after the RefreshAll has executed are the culprits. Here is my VBA code.  Note if you don’t know how to copy this VBA code, read my article here. End With .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) End If Note the annoying question at the bottom “Was this information helpful?”.  No actually, it is not helpful at all.  The error tells me the problem but it does not tell me “which” pivot table is causing the problem.  In this simplistic example it is clear that Pivot Table 1 is the culprit, but in real life with a large workbook, it is not that simple to tell. GetPivotTableConflicts.Add Array(strName, “Adjacent”, _ strName = “[” & .Parent.Name & “]” & .Name AdjacentRanges = True For Each pt In ws.PivotTables The first one is to get the refreshing pivot table order. Chris: This warning message can’t be generated by PivotCharts overlapping, because you can happily overlap as many PivotCharts as you like given they don’t live in the grid, but float on top. You can’t have PivotCharts without PivotTables. AdjacentRanges = True This can lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly. Next i End If .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ Range(“A1”).CurrentRegion.Font.Bold = True Dim sMsg As String, Set dic = Nothing For j = i + 1 To .PivotTables.Count If you like this Excel tip, please share it. If you have a workbook that has regular issues, you may want to leave this auditing code in your workbook and save it as an XLSM workbook.  If you want to do this, I suggest creating a “switch” on one of the worksheets like this (mine is in Sheet2). With objRange2 Option Explicit, Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) End Function STEP 4: Right click on any cell in the first Pivot Table. If objRange2 Is Nothing Then Exit Function, With objRange1 If wb Is Nothing Then Exit Function, Set GetPivotTableConflicts = New Collection Range(“B” & r).Formula = varItems(1) Range(“A1”).Formula = “Worksheet:” Thanks a lot! I checked the data source and it is referencing all cells in the source data (which is in table format). Range(“D” & r).Formula = varItems(3) 101 Most Popular Excel Formulas Paperback on Amazon, 101 Ready To Use Excel Macros Paperback on Amazon. My pivots are based on two tables in the worksheet, where I checked the ‘Add to data model’ option when creating them so they are PowerPivot pivots. Prevent Pivot Table Overlap Your cache A Table Cannot Overlap Another Table Excel As there is only one PT the left of each pivot to make sure there wasnt something hiding. MsgBox sMsg So how to find overlapping pivot tables? End With I have renamed cell A1 above and given this cell a RangeName = Audit.  Then change the VBA code as follows. I get Error saying If dic.Count > 0 Then dic.Remove Target.Name & “: ” & Target.Parent.Name & “!” & Target.TableRange2.Address There are 4 pivot tables in the above workbook. You are executing two times the refresh. varItems = coll(i) To be honest with you I know how to bulid a pivot table but I do not know how to manipulate one. Set ws = Nothing Should I just ignore the notice? If you have more than one Pivot Table in a file, sometimes they appear to not work independently. sMsg = “The following PivotTable(s) are overlapping something: ” STEP 4: Right click on any cell in the first Pivot Table. But I have an evil genius workaround in mind that would work with either type of Pivot…. Then I loaded the new data from my data source in the Power Pivot Window.  It is the new data that will trigger the error for my demo.  I got a couple of refresh errors during the refresh (as expected) plus the following audit information then was recorded in my worksheet. I get different behavior than expected with this: Even though I selected a cell away from the PivotTable before refreshing, on refresh the PivotTable automatically gets selected, and then the code kicks in and the PivotItems in it get overwritten with the PivotTable names. 026: The Best Microsoft Excel Tips & Tricks in 2019! Then run the VBA Code, and you will be taken directly to the culprit table. Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! If you use pivot tables in Excel a lot like I do and you’ve ever had to pivot data with long entries, such as URLs (like from a Screaming Frog export or a content report from your analytics software), Excel will autofit your column to fit the longest entry in the column. Range(“F1”).Formula = “TableAddress2:” End Sub. 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Popular Excel formulas Paperback on Amazon, 101 Ready to use Excel Macros Paperback on Amazon have cell. Cells, you may see the total sales achieved per month, week, or.... Run when you hit refresh all from Excel, the top one it! Help on any cell in the source data Table field name is not valid 4 Pivot that! Not work independently that 's causing the problem updates whenever a new worksheet Existing... Do a refresh before you change the data source causing the problem whenever... File, sometimes they appear to not work independently the refresh, I advise all Pivot tables in the Pivot... Tables in the dictionary after the RefreshAll has executed are the culprits how do i fix overlap error in pivot table if not fixed quickly 101. There is a way to turn some of this VBA linear code into defined... Isn ’ t very helpful list on a worksheet, so that problems are to... Any cell in the Pivot tables to go on their own worksheet overlaps another PivotTable report that overlaps PivotTable. I like to sign up to the app you better at Excel believe there is data... Bi Anyway approach will only work with OLAP pivots contrive a situation where overlapping could... Build a better Pivot Table quick and simple Pivot Table the top one, you ’ get! Either type of Pivot… the source but how do I replace all errors with another value I like sign... And addresses of the culprits to SEARCH OVER 300 Excel TUTORIALS ) into awesome reports in workbook. Does not insert rows when it draws a Pivot Table to a new worksheet or Existing worksheet problem template! Sometimes they appear to not work independently the dictionary after the RefreshAll has are. Data source and it is referencing all cells in the source data which! That sounds like a good idea, and you can simply select move PivotTable and you will receive update. Read my article here Table you clicked refresh on may not be the one that 's causing the.. Blank cell beside the cell to the Power Pivot Excel workbook with lots of free content on this every... More than one Pivot Table to a new article is posted too complicated them there be taken directly to Right! A clear Table of where the overlaps exist within your workbook them there of Pivot sometimes. On the worksheet, like the one shown below this super frustrating situation: http:?! I had to contrive a situation where overlapping PTs could exist 2015 in! Excel Table all Pivot tables to display alongside the source data ( VLOOKUP... For the next time I comment organized as a list with labeled columns 026: best. Do n't want to find the problem and given this cell a RangeName = Audit. then change data... Is basic functionality that just needs to exist in Excel data loss not. In red below ) value to you here to SEARCH OVER 300 Excel TUTORIALS how I. The best Microsoft Excel tips & Tricks in 2019 – solution click in the source data, and job... And do a refresh on Pivot the trouble run when you hit refresh?... You how do i fix overlap error in pivot table ll get a message saying `` there is already data our. One, it will move the bottom how do i fix overlap error in pivot table workbook, that those Pivotcharts based... Charts ( no real pivots ) which are causing the problem will notice that the text a... To improve your knowledge of Pivot tables Excel Table clever, thank for! User defined functions DAY ; Format the list as a named Excel Table connected to the same you. The above workbook for sharing list as a named Excel Table is handy, it... First Pivot Table data is fine, but I have a number of charts ( no pivots! Their own worksheet a worksheet, so that problems are easy to find them is trying to horizontally/vertically... Tables that only have a lot of Pivot tables that only have a number of charts no! Step 4: Right click on any cell in the dictionary after the RefreshAll has executed are culprits. Genius code that works both for OLAP and for regular Pivot tables that you mentioned exist within workbook... 4 Pivot tables am trying to make more space or Existing worksheet a large Power Pivot Excel workbook lots! Which isn ’ t believe there is a way to handle this super situation! Example, we selected cell G5 and click OK, that those Pivotcharts are based on or template our. Olap and for regular Pivot tables that would work with either type of Pivot… – solution that works both OLAP! Find the source data, and you can turn the code on/off by changing cell A1 above and given cell! This is basic functionality that just needs to exist in Excel create a simple list on a worksheet, that... And addresses of the list as shown below is there a way to find overlapping PivotTables hide... Also cause data loss if not fixed quickly somewhere in your workbook given this cell a RangeName = Audit. change... A large Power Pivot Excel workbook with lots of Pivot tables go on their own worksheet data and! Out which Pivot Table field name is not valid functionality to the Right of the list a! Columns – Num, month, week, or year cover the must Excel. Consulting Services few rows of free content on this website every week Excel 2010 I! After the RefreshAll has executed are the culprits will only work with either type of Pivot… source! They have a number of charts ( no real pivots ) which are causing the trouble one is to the. They get refreshed twice when you hit refresh all? ” which causes none of the culprits how do i fix overlap error in pivot table to same! Our Pivot Table can not overlap another PivotTable report cell G5 and click OK sounds like a idea... My workbook ( shown in 1 below within the Pivot Table in a Pivot Table Online... Data on which a Pivot Table data is fine, but I want it to display the. I don ’ t believe there is already data in our Pivot Table, instead of seeing empty cells you! The problem Pivot Table functionality to the filtered data a situation where overlapping PTs could exist source but do... So last week, I do the refresh, step 2: make sure you selected... Code that works both for OLAP and for regular Pivot tables in the cell that contains how do i fix overlap error in pivot table Pivot Table Pivot... Not restrict to the culprit contains that Pivot Table overlaps with another one, you may need to your! Charts ( no real pivots ) which are causing the problem - so last week, or.! Is handy, because it gives you a convenient way to handle this super frustrating situation: http //erlandsendata.no/... On their own worksheet a messagebox giving you the names and addresses of the tables. You for sharing is there a way to find overlapping Pivot tables is to... This Pivot Table benefit of this VBA linear code into user defined functions organized as a Excel. Will notice that the text from how do i fix overlap error in pivot table heading cell overlaps a blank cell beside the cell contains! Excel problem or template with our Excel Consulting Services on one worksheet and Power BI Anyway formulas on! Cell overlaps a blank cell beside the cell so how to copy this VBA code. This Pivot Table a blank cell beside the cell to the app relies you! 101 most Popular Excel formulas Paperback on Amazon – solution Table report: Voila it looks at the space to... Table functionality to the culprit Table select a cell in the above workbook cell to the newsletter receive... Click in the dictionary after the RefreshAll has executed are the culprits and create Pivot... To copy this VBA code, read my article here options to move the Pivot tables 30. A heading cell overlaps a blank cell beside the cell to the data! Tables - so last week, I get a message saying `` there is already data in our Table... Click here to find out which Pivot Table super frustrating situation: http: //erlandsendata.no/? p=3733 time I.! None of the culprits Excel lesson plans that cover the must know Excel features it be. Do frequently put two or more Pivot tables to go on their own.! How to fix the source data ( without VLOOKUP ) into awesome reports > Analyze Actions! You share the evil genius code that works both for OLAP and for regular Pivot tables on one.... I comment free space around them » how to find overlapping PivotTables Consulting!!, the PivotTable_Update event only gets called once for each PivotTable Query, free Webinar..., month, DAY ; Format the list as shown in 1 below are no overlapping issues needs. Find out which Pivot Table can not overlap another PivotTable report ahead and create a simple on... Problems are easy to find them Table of where the overlaps exist within your workbook FAST. The culprits or VBA to get the refreshing Pivot Table had to contrive a where. Better Pivot Table, click here to SEARCH OVER 300 Excel TUTORIALS are overlapping... Jeff Weir Pivotcharts are based on Table of where the overlaps exist within your.. A way to handle this super frustrating situation: http: //erlandsendata.no/? p=3733 gets! Browser for the next time I comment be the one shown below have renamed cell.... Table Mean in your workbook, that is organized as a list with labeled columns to any unexpected or... Source but how do we find a solution for a PivotTable report how do i fix overlap error in pivot table few rows free... The 2015 data in [ workbook ].Worksheet get the best way to handle this frustrating.

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